Are you tired of seeing monthly expenses grow constantly at your dental office? Do you feel like you need to be working harder to earn more? From dental supplies to lab fees, dental practice expenses can add up quickly. But fear not! In this blog post, we will explore the power of price negotiation and group buying and how implementing these tactics can save your dental office a ton and increase profits.

Negotiation is Key

A key to success as an owner or operator of any small business, like a dental practice, is negotiation. You probably know that you can negotiate the prices of your dental supplies and lab fees. But do you know how much and are you asking for enough? It may seem intimidating at first, but you can start off by simply asking if there are any discounts available or if the vendor is willing to match prices from other companies. Starting with this simple negotiation can save you a significant amount of money in the long run and you'll be surprised at how often vendors are willing to negotiate to keep your business. This process works, but can be extremely time consuming as pricing needs to be reviewed quarterly, re-negotiation is constant, and sales reps have to be held accountable.

Don't Forget to Analyze Pricing

It's important to do your research and shop around before committing to vendors. Be sure to analyze prices from multiple vendors before making purchasing decisions. It’s especially helpful if you can do this all in one centralized location. Make sure you understand all terms and conditions, including pricing, payment terms, and shipping options. And always find ways to minimize shipping costs and maximize promotions.

The Power of Bulk Buying

Taking it to the next level, bulk buying is a great way to save money and get additional discounts. If you're constantly buying small quantities of dental supplies, chances are you're not getting the best deals. Consider batching orders or planning ahead to buy in bulk ahead and manage inventory appropriately. This will give you more bargaining power and you'll be able to negotiate better deals with vendors. Additionally, buying in bulk can also help minimize shipping costs and save you time in the long run. Not to mention, bulk buying often gives access to more manufacturer offered promotions. Take advantage of those buy two get one free promos! But don’t get too bogged down - the constant search for promotions can be tedious and time-consuming without a centralized supply source.

Embrace Group Buying Power 

Group purchasing is a way to turbo charge your savings on your dental practice expenses, especially for private practices. As you know, private practices do not receive the same preferred pricing as dental support organizations (DSOs) because of the bulk buying power that DSOs have. By finding a partner that helps private practices get negotiating power like DSOs, you gain access to discounted pricing on everything from dental supplies to equipment. Group buying power is imperative to get the best pricing on high quality products that your practice deserves.

Impact of Centralized Buying and Negotiation

The ideal solution for price savings is a centralized and transparent supply ordering source that allows you to discover, order, and pay all in one place. Without true negotiating power, dental business owners can see significant harmful practice profit impacts year-over-year. But with a centralized visible view and negotiation, practices can save 15, 20, or even 25% without needing to see more patients or work harder. It’s the simple power of negotiation, centralized buying, and group buying power!

See below the difference between a practice that is able to save 20% on supplies and the impact to profit over the years: 


Dental practice owners are always looking for ways to save money and maximize the practice's profitability. Implementing price negotiation tactics, group buying, and analyzing pricing can help you achieve those goals. Next time you're purchasing supplies or services for your dental office, remember to negotiate, buy in bulk, join in on group buying power, and get creative with your cost-saving solutions. Your wallet (and your patients' wallets) will thank you in the long run! You can rely on Torch to do it all for you so you can focus on patient care. See how!