Running a dental practice takes a lot of hard work, patience, and attention to detail. Among the million other things on your plate, one of the essential elements is managing your office’s dental supply inventory. Effective inventory control ensures that you always have enough supplies at hand without over-buying items you might not need.
The problem is – managing inventory can be a huge headache. But don’t worry, in this article we will lay out practical tips, best practices, and strategies to help you manage your inventory of dental supplies like a pro, so you can focus on providing the best patient care possible.
Audit Your Current Inventory Management System
The first step towards effective supply inventory management is taking stock of what you currently have, how much of it, and how much of it you use on a daily, weekly, and monthly basis. This is an essential step because it sets the baseline for your inventory needs, identifies inefficiencies in your current system, and highlights areas that need improvement. By understanding your current inventory system, you can optimize your inventory control by developing more efficient ordering, usage, and re-stocking processes.
Set Re-ordering Cadences
Dental supplies can get used up quickly, and realizing you’re running out of an item in the middle of a procedure can be frustrating. However, implementing a reordering system and procedure can help you avoid this scenario. By setting up a monthly or weekly recurring needs order list, you not only save time but also ensure that you always have enough inventory to meet your needs. Reordering can happen through dedicated software or cloud-based tracking tools, so even if you're not on-site, you can restock your inventory remotely.
Develop a Systematic Re-Stocking Schedule
A well-designed inventory management system should outline a re-stocking schedule for essential supplies to avoid emergencies. Develop a schedule to re-order dental products that consistently match usage patterns and appointment schedules to avoid adding unnecessary items to your inventory. Rather than just ordering the usual items and quantities, planning around the next few weeks of procedures will help ensure your office has exactly what’s needed. Once you have established a pattern suited to your office practice, it becomes easier to plan for emergencies. Most practices select an “inventory day” and re-order weekly or bi-weekly.
Allocate Responsibility for Inventory Management
Assigning one person to manage your inventory, develop the inventory policy, and be accountable for restocking and monitoring the level of products will make the system highly efficient. One person can ensure that all the stock is accounted for, minimize wastage, and prevent overstocking, leading to less money spent on unnecessary items.
Choose a Reliable All-In-One Vendor
One of the easiest ways of streamlining your inventory management process is choosing a reliable, all-in-one partner that has high-quality authorized products, offers competitive prices on those products, and provides timely delivery. It’s important to have an all-in-one digital solution so that your team can go to the single source of truth for all product preferences, ordering, spending and support. With a simple and dependable centralized supply ordering platform like Torch Dental, you can enjoy easy dental supply ordering for high quality products at affordable pricing with professional and customer-centric support.
Managing dental supply inventory is an important part of managing a dental practice, but it doesn’t have to be a daunting task that takes up your valuable working hours. It helps to audit your inventory, set up automated reordering triggers, develop a systematic re-stocking schedule, assign responsibility for inventory management, and choose a reliable vendor with an all-in-one solution. By implementing these processes, you can take control of supply ordering & spending and provide high-quality dental care. It's essential to establish an inventory management system to avoid the mistakes that can turn out costly while ensuring that you always have everything you need to see your patients. So why not embrace streamlined inventory management and get your dental inventory into shape today!